Sending a link is just part of sharing. The recipient must be able to access the content with the required permissions, also taking into account the permissions inherited from the folder.
Share a link
- Select the document and open Share.
- Copy the document link or fill in recipients and message for integrated sending.
- Check that the recipient has an account and read permission. If it is missing, ask someone authorized to assign it.
- For the email, press Send and check the result; if possible, check with a testing recipient.
Direct and inherited permissions
- Open Permissions on the file or folder. The overview lists direct assignments to users and groups.
- Remember that the accesses inherited from the superior folders remain active: the absence of direct lines does not imply absence of reading.
- Open Manage permissions if you need to intervene. Distinguish Read Only from Read & Write and control recipients.
- Save only the changes you want. Verify with a test account that the allowed and prohibited actions match the expected result.
Putting this into practice
Before sharing a project document, verify the recipient, location and actual permissions. If the result is not as expected, check the source of the permission before adding a new one.
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Comments and questions
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