An archive becomes difficult to use when every search requires remembering where a copy was saved. Folders and tags offer two complementary references: location of the document and classification of its contents.
Create a folder
- Open the parent folder and press Create new folder.
- Enter a clear name. You can add tags and choose a color label.
- Check the sharing options: inherit from the target or, if available, set the desired explicit accesses. Add users or groups only when necessary.
- Press Done. Wait for it to complete and verify that the folder appears in the correct path.
Add consistent tags
- When uploading, write a tag in the Add tags field and press Enter or Tab to transform it into a label.
- The internal spaces are part of the tag. For example Progetto Alfa is a single label.
- Add other tags and remove incorrect ones before uploading. Repeats with only uppercase and lowercase differences are normalized.
- Use the same terms agreed upon with the group. Advanced search allows you to use them as criteria.
Putting this into practice
For job documents, define a simple structure and a shared vocabulary of tags. Avoid nearly identical variations that separate content of the same type.
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Comments and questions
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