Invoices and receipts: distinguish the document from the payment

By BACS Technologies

An issued invoice and a recorded collection describe two different moments. In the Nexora management software, following both allows you to read the credit and check what remains to be collected.

Create and validate a customer invoice

1. Open the customer and the commercial documents from which the invoicing derives.
2. Create the draft invoice with the expected links and check lines, taxes, conditions and deadline.
3. Re-read the document and use validation only after authorized control.
4. Consult number, status and related documents; PDF generation alone does not demonstrate an external fiscal shipment.

Record receipts and follow deadlines

1. Open the validated invoice and check the amount, deadline and payments already registered.
2. Record the actual collection indicating the relevant date, method, amount and account.
3. Compare the payment with the residual and keep partial collections recognizable.
4. Re-read invoice status and balance: An accounting entry does not alone initiate a bank transfer.

Putting this into practice

When a payment arrives, link it to the correct invoice and check the amount and balance. The status of the document alone does not replace the control of the economic registration.

Learn more about Nexora ERP.

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