A reorder built on inaccurate inventories risks duplicating purchases or leaving an intervention uncovered. Inventory and purchase requisitions belong to the same stock control path.
Inventory
- Agree on the perimeter, date and counting rules.
- Detect physical quantities with correct units.
- Compare counts to system values and document deviations.
- Apply adjustments only according to authorization and procedure.
Purchase requests
- Identify the needs and the required spare parts.
- Enter the quantity, reason and references required.
- Check status and expected approvals.
- Check that the request is traceable for the next step.
Putting this into practice
If an item is out of stock, first check the physical quantity, inventory and recent movements. The purchase request must describe a recognizable requirement, with clear quantities and references.
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